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Finance Tools
Finance Tools
From credit card requests to payroll schedule, these Finance resources are here to help.
Reimbursements and invoices
- Invoice procedure for external vendors: Forward any invoices as an attachment to healthcareforthehomelessmd@bill.com (Finance will upload it into the bill.com system and approvers will login to approve).
- Check request
- Vendor payments: submit to healthcareforthehomelessmd@bill.com
- Using a new vendor? Please have them complete a w-9 form and attach it to your request for payment
- Employee reimbursement, including receipts and manager approval: submit to payroll@hchmd.org at the end of each month
- Credit card request
- Travel reimbursement requests: include manager approval and submit to payroll@hchmd.org
- Professional development request (Submit to HumanResources@hchmd.org)
- Tuition reimbursement request (Submit to HumanResources@hchmd.org)
- License reimbursement request (Submit to HumanResources@hchmd.org)
Time card approval schedule
- Employee Approval Date: By 3 p.m. on the last day of the pay period (Friday)
- Supervisor Approval Date: By 2 p.m. on the Monday following the last day of the pay period
- See the full pay date schedule
Agency funding information
- Monthly Financials + Funding Breakdown
- Chart of Accounts (Codes used for departments, locations, grants and general ledger)
Questions? Contact the Finance Team:
Chief Financial Officer Fatou Toure
Accounting Manager Keysha Porte
Senior Accountant - Grants Joseph Sustento
Grants Accountant Rosalie Gamble
Accounting and Accounts Payable Specialist Christina Gee
Making a flyer? Use one of these—and a host of other—communications templates to make your job easier!