Finance Tools

From credit card requests to payroll schedule, these Finance resources are here to help.

Reimbursements and invoices

Invoice procedure for external vendors: Forward any invoices as an attachment to healthcareforthehomelessmd@bill.com (Finance will upload it into the bill.com system and approvers will login to approve).
Check request
- Vendor payments: submit to healthcareforthehomelessmd@bill.com
- Using a new vendor? Please have them complete a w-9 form and attach it to your request for payment
- Employee reimbursement, including receipts and manager approval: submit to payroll@hchmd.org at the end of each month
Credit card request
Travel reimbursement requests: include manager approval and submit to payroll@hchmd.org
- 2025 Travel
- 2026 Travel
Professional development request (Submit to HumanResources@hchmd.org)
Tuition reimbursement request (Submit to HumanResources@hchmd.org)
License reimbursement request (Submit to HumanResources@hchmd.org)

Employee Approval Date: By 3 p.m. on the last day of the pay period (Friday)
Supervisor Approval Date: By 2 p.m. on the Monday following the last day of the pay period
See the full pay date schedule