Image
Finance Tools
Finance Tools
From credit card requests to payroll schedule, these Finance resources are here to help.
Reimbursements and invoices
External Vendors
- Vendor Invoices: Forward any invoices as an attachment to healthcareforthehomelessmd@bill.com (Finance will upload it into the bill.com system and approvers will login to approve).
- Using a new vendor? Have have them complete a w-9 form and attach it to your request for payment
Staff Reimbursements
- Credit card request
- Submit all reimbursement requests through Paycom Expense tab.
- Step-by-Step instructions for expenses
- All staff reimbursement requests must include a check request form along with any applicable receipts
- Check request (with manager signature)
- Travel reimbursement form (enter your mileage details on Paycom as well as both forms)
- Professional development request (How-to guide for submitting through Paycom)
- License reimbursement request (Submit through Paycom)
Time card approval schedule
- Employee Approval Date: By 5:30 pm on the last day of the pay period (Friday). Hourly staff must punch out for the day before approving.
- Supervisor Approval Date: By 2 pm on the Monday following the last day of the pay period
- See the full pay date schedule
Agency funding information
- Monthly Financials + Funding Breakdown
- Chart of Accounts (Codes used for departments, locations, grants and general ledger)
Questions? Contact the Finance Team:
Chief Financial Officer Fatou Toure
Director of Finance Kisun Peters
Accounting Manager Keysha Porte
Accounts Payable Specialist Christina Gee
Senior Accountant - Grants Joseph Sustento
Accounting and Payroll Specialist Carlise Butler
Making a flyer? Use one of these—and a host of other—communications templates to make your job easier!